Three Seasons Treasure Hunters LLC.
Chippewa Falls, WI. 54729
The name of this organization shall be: Three Seasons Treasure Hunters LLC.
Hereinafter the organization is referred to as “the Club”.
The Club shall be non-profit and in every case shall be non-political and non-sectarian.
The principal place of business shall be in West Central Wisconsin.
The purposes of the Club are as follows:
A. To maintain and support a Club to further the interest of its members in historical facts and artifacts.
B. To compile, record, and preserve historical data and locations and to make this information available to Club members.
C. To further the hobby in all aspects of treasure hunting within the limits of the law and within the limits of good taste.
D. To provide information and instruction to Club members in the proper use of equipment and research materials in all aspects of the hobby.
E. To create closer fellowship by providing family recreation and companionship for Club members.
F. To help law enforcement agencies and the general public in situations calling for the special talents of our hobby.
The meetings shall be open to the public to encourage others to participate in the hobby and/or join the Club.
The membership shall be open to all persons of reputable character willing to abide by the constitutions and by-laws.
Term of membership will be from January 1st to December 31st. All dues become payable at the regular meeting in January.
Types of memberships are as follows:
A. Family - Includes man and/or woman and all minor children living in the home. Each adult is entitled to one vote and full rights and privileges of the Club.
B. Single - One person. Entitled to one vote and full rights and privileges of the Club.
C. Honorary - Selection of and privileges as set forth in the by-laws of the Club.
D. Life Member - Selection of and privileges as set forth in the by-laws of the Club.
Membership in the club may be terminated for the following reasons:
A. Non-payment of dues.
B. Non-compliance with the Club constitution and/or by-laws. Means of termination set forth in the by-laws.
A. The elective offices of the Club shall be: President, Vice-President, Treasurer, Secretary.
B. Officers shall be elected by a majority vote of the members present at regular December meeting, beginning January 1st
C. No member under the age of eighteen may hold an elective office.
The Officers of the Club shall serve for as long as the members of the club want or if someone else would like to take this responsability over..
The duties of the elected officers shall be set forth in the by-laws of the Club.
In the event that an elected officer should resign his office, or fail to attend three consecutive meetings of the Club without good cause, then that office shall become vacant. At the following regular meeting the floor will be open for nominations and shall remain open for two meetings. A successor will be elected at the second meeting to serve the remainder of the term.
By-laws, not inconsistent with this constitution and in furtherance of the purposes thereof, shall be promulgated. The by-laws shall be approved or amended by a two-thirds majority vote of the members present at any regular meeting.
This constitution may be amended by a two-thirds majority vote of the members present at any regular meeting, provided the amendment is submitted in writing to the membership and adequate time for discussion is available.
By-Laws of the
Article I: Duties of Officers
The duties of the elected officers are as follows.
1. President- the primary duty of the President is to organize, calls, and preside at all meetings (regular, special, and Executive Board) of the Club. The President shall have general supervision over the club. He shall see that all orders and resolutions of the Club is carried into effect and that all officers, committees, and individuals perform their assigned duties as provided by these by-laws or by order or resolution of the Club. The President shall appoint all committee chairpersons and designate the power to perform duties of such committee to a Club officer or a member in good standing. He shall be ex-officio (non-voting) member of all such committees. Upon expiration of his term the President shall become the acting Past-President until the expiration of the next President’s term(s).
2. Vice President- It shall be the duty of the Vice-President to assist the President in the performance of his duties. In the absence of the President, the Vice-President shall be vested with all the powers of the President and shall be required to perform all the necessary duties of that office. The Vice-President shall assume responsibility for publicity and public relations for the Club. The Vice-President shall also act as Parliamentarian.
3. Treasurer- The Treasurer shall organize and adequately maintain a set of treasury books, belonging to the Club, adequate to record and administer the finances of the Club in a condition sufficient to audit. The Treasurer shall maintain a bank account under the name: Three Seasons Treasure Hunters LLC. He/She shall deposit all Club money in the name of and credit to the Club.
4. Secretary- The Secretary shall keep full minutes of all club meetings, act as clerk thereof, and record all votes. The Secretary shall keep such records and make reports as shall be requested by the President. The Secretary shall keep the current records of the Club in proper form at all times, including the names and addresses of all Club members. The Secretary shall take the roll at all regular and Executive Board Meetings.
All officers, upon expiration of their term, shall turn over to their successors all records and property of the club.
The Club will hold Executive Board meetings as needed for Officers and Board Members.
Article III: Impeachment of officers & Termination of Membership
An officer may be impeached from office only in the following manner:
1. The person(s) initiating the impeachment procedure must notify the President and/or Vice President in writing of his intentions so that the total membership may be properly informed of the time, place, and intent of the proceedings.
2. The “officer defendant” may or may not, at his choice, appear at the proceedings. No officer will be removed from office without an opportunity to defend himself.
3. The “officer defendant” must receive a copy of the petition for impeachment, including all charges, at least 3 days in advance of the hearing.
4. The President shall preside, unless he is the defendant, in which case the Vice-President shall preside.
5. Time will be granted to hear the impeachment petition, plus not over two (2) witnesses on behalf of the petitioner(s).
6. Time will be granted to hear a rebuttal to the petition, plus not over two(2) witnesses on behalf of the defendant.
7. Time will not be granted to hear persons other than the prepared witnesses.
8. The President shall present charges to the membership.
9. A two-thirds majority vote by ballot of the members present shall be necessary to impeach.
10. Any officer, upon impeachment, shall turn over to the President all records and property belonging to the club.
Involuntary termination of membership in the Club shall be handled in the same manner as prescribed above under impeachment of officers for non-compliance with the constitution and/or by-laws of the Club, or for conduct prejudicial to the general welfare and prestige of the Club. If terminated from membership the member’s name shall be struck from the rolls and all dues and/or money paid shall be forfeit.
ARTICLE IV: MEMBERSHIP INFORMATION
Dues are as follows:
1. Family Membership - $25.00
2. Single Membership - $20.00
3. Child Membership 15 yrs and younger- $10.00
Dues are pro-rated to be easy to figure accordingly for new members that join the club.
Dues are not pro-rated for an old member who has become delinquent in his dues. He must pay the full yearly amount.
Honorary membership may be granted, after recommendation by the board, by a two-thirds majority vote of the Club at any regular meeting. Honorary membership shall be for a term of one year and includes all rights and privileges of the Club. After recommendation by the board, Lifetime membership may be granted by a two-thirds majority vote of the Club at any regular meeting. Lifetime membership is the same as honorary membership but is for a term of life. Any member in good standing may propose Honorary or Lifetime membership for any person who has performed exemplary service to the Club.
ARTICLE V: MEETINGS
The floor shall be opened to additional nominations at both the November and December regular meetings
Officers shall be members in good standing.
No member shall be elected to office without his consent.
The vote will be by written ballot except when there is only one candidate for office. The ballots will be dispersed, collected, and counted by the Vice-President.
ARTICLE VII: COMMITTEES
The President at the beginning of each calendar year shall appoint the following standing committees/chairpersons:
1. Scavenger Hunt Coordinator - Will handle the setting up and organization for the yearly Scavenger Hunt and determin who is the winner at the end of the contest.
2. Newsletter Editor – Composes, prints, and mails the Club’s monthly newsletter to all members in good standing. The cost of newsletter is to be paid by the Club. Maintains point totals for yearly contest.
3. Other committees and chairpersons shall be appointed by the President as needed; i.e. Semi-Annual Hunt Chairman and committee, Auction Chairman, Fund-raising Raffle Chairman, Find of the Year Contest, Display Contest, Membership Drive, Bylaws, Raffles, Recruitment, etc.
ARTICLE VIII: EXPENDITURE OF FUNDS
The expenditure of funds in all amounts above $500.00 will be decided by majority vote of the club members.
The President shall have the power to spend up to $500.00 without prior approval of the Club Members. Amounts exceeding $500.00 will require a vote of the Club Members.
The club bank account will be a checking account. Only the President and the Treasurer will be authorized to write checks on this account. The checkbook will remain in the possession of the President or the Treasurer at all times.
ARTICLE IX: VOTING
Voting, except for occasions called for in the constitution and/or by-laws, shall be by a show of hands by members in good standing at any regular or special meeting of the Club. A simple majority will be required for passage. Voting can also be done electronically via email if there are not enough members at a meeting.
ARTICLE X: REGULATIONS
Club regulations are as follows:
1. There shall be no absentee or proxy votes allowed.
2. There shall be no solicitation of any type of Club members during Club meetings, on the premises, or during Club activities, without prior approval from the Club Officers.
3. The club will not be responsible for any indebtedness incurred by any member without the prior approval of the Club Officers .
4. The Club will not be responsible for accidents or loss of personal property by any person, either directly or indirectly connected with the Club.
5. No member shall willfully destroy private or public property.
6. Members shall abide by all laws, federal, state, county, and city, and by the constitution and by-laws of the Club.
7. Members shall conduct themselves in a manner as to not bring discredit upon the Club.
8. The Club account book shall be open to inspection by any member of the Club upon his request.
9. Unless otherwise specified in these by-laws, the procedure of the meetings of the Club shall be in accordance with Robert’s Rules of Order, Revised.
10. An up to date copy of these by-laws and the constitution will be presented to each new member upon payment of his dues, or may be available to each member and prospective member upon request.
ARTICLE XI: AMENDMENTS
These by-laws may be amended by a two-thirds majority vote of the members present at
any regular meeting, provided the amendment is submitted to the membership in writing
and adequate time for discussion is available.